Applying for a Grant

Step 1: Find out if you’re eligible for funding

Our funding criteria

All applications must meet Trust Aoraki Limited’s funding criteria. Before applying, check that you meet our Grants Criteria and that your application is for an Authorised Purpose. It is also a good idea to check our FAQs page as this will answer many of your questions.

Availability of grant funding in your area

Trust Aoraki Limited returns 100% of funding back in the regions where the funds were raised.

Step 2: Complete the application process

Check you have everything you need

To complete the application process, you need the following:

• A project Cover Letter to support your application. This can contain photos and supporting documents to strengthen your application
• A resolution from your organisation to apply to Trust Aoraki Limited (TA Resolution Template)
• A bank deposit slip or a bank statement in your organisation’s name
• Two quotes (where applicable) addressed to your organisation for each item applied for
• A copy of your organisation’s P&L and balance sheet, no more than 18 months old.
• Proof of non-profit status. Can be found at Home | Incorporated Societies or Charities Services.
• Proof of Affiliation – Evidence of your organisation’s affiliation to a regional or national body, where applicable.

Make sure you complete all relevant sections of the online application and provide all additional documentation required. We are unable to process your application without all the required information.

Once you have loaded your organisation details, you’ll be able to access your Applicant Dashboard each time you apply.

Applications must be submitted by 5 pm on the deadline date to be processed for the next Net Proceeds Committee meeting – click here to find out our deadline dates for the coming year.

Step 3: We assess your application

First, we check that your application has been completed properly and that you have provided all the required documentation. If information is missing, you will be asked to provide it. This may mean your application misses the monthly deadline and it will be held until the next funding round.

Please note that we only hold applications over for one month – after that, if the required information still hasn’t been received, your application will be declined.

Trust Aoraki Limited’s Net Proceeds Committee will consider all applications that have been completed properly and contain all the required information and documentation. They will decide whether your application has been approved or declined.

If your application is accepted:

Within a week of your application being approved, Trust Aoraki Limited will make a grant funding payment into the nominated bank account you provided by direct credit and will mail a remittance advice to the address provided in your application.

If your application is declined:

You should receive a letter approximately seven working days after the Net Proceeds Committee has met. You can re-apply for Trust Aoraki Limited funding, but you need to complete a new application.

Audit and Inspection

The records of Trust Aoraki are subject to inspection and audit by the Department of Internal Affairs upon notification.
Applications are made on the understanding that if any Department of Internal Affairs officer so requests, the applicant organisation/body shall agree to and participate in (at its own expense) any such inspection and/or audit.
The Department requires that all applications include a Consent of Audit signed by the applicant organisation/body to verify receipt and correct use of funds.

All applications will be audited by Trust Aoraki. There will be a request for invoices and receipts to support quotations submitted with applications. Should there a change of circumstances or costs, our office must be notified in writing and approval sought for any proposed re-allocation of funds.

In the event that adequate audit documentation for a grant cannot be obtained, actual costs are less than those indicated in the application, funds are spent other than for the approved Authorised Purpose, there is any other irregularity in the grant process or the applicant has received funding from another source for the same purpose, then Trust Aoraki is required to obtain a refund of the grant funding issued.